Why do you need cloud-based HRIS for your organization?

Oct 21, 2020 12:05:09 PM

Why do you need a cloud-based HRIS

The most effective HR practices are the ones where the focus is on company-employee engagement and building a symbiotic relationship that is conducive to both.

So, how can a cloud-based Human Resource Information System (HRIS) help your business? 

By saving cost, money, and increasing employee productivity. 

In 2010, after the alliance with Renault, Nissan implemented HRIS across its global offices and successfully streamlined the HR process cutting down on cost. The model was simple – a shared HR service where employees could perform most tasks themselves.

There are tons of other examples like this. 

What is an HRIS? 

An HRIS or Human Resource Management System (HRMS) helps HR teams to work efficiently on a well-coordinated, automatic platform with easy access to employee data anytime, anywhere. 

An HRIS, in other terms, is a robust people management software that simplifies everyday HR tasks with payroll, accounts, administration all in one place. 

Why a cloud-based HRIS? 

There are several off-the-shelf HRIS available to purchase so why go for something that is based online? To start with, there are no hassles of buying software, implementing or deploying resources to maintain it. Secondly, it saves you from loss of data, overhead costs, and less employee bandwidth. A cloud HRIS is a one-stop solution for all your HR needs. All you need to do is to subscribe to one. 

And with more companies opting for cloud Human Resource Information Systems, vendors are focusing on building software that is easy to implement and smoothly aligns with the company’s processes. 

Whether you’re an HR professional reading this article and thinking to switch from an on-premise solution to a cloud or someone clueless about the advantages of a cloud HR management system, here are reasons why you should invest in a cloud-based HRIS. 

Also Read: Unlocking business success with a custom HRM software

Benefits of using a cloud HRIS

Since employees are the biggest asset a company has, Human Resource management is pivotal to any organization’s smooth operations. From the hiring, leave management, appraisals, payroll, to training services, a powerful HRIS can make the daily tasks easy across departments. 

Let’s look at some of the benefits of implementing a cloud-based Human Resource Information System. 

Gives you global reach: With a cloud-based HRIS, you get a chance to explore more candidates for a diverse and impactful workforce. It gives you access to a heterogeneous talent pool with potential hires from different geographies and backgrounds. Even if your company doesn’t have global operations, you can benefit from using a cloud HR information system arming you with newer capabilities. 

Better flexibility: A cloud-based HR management system gives you more freedom to scale your business up or down at no additional cost. You can easily expand or shrink according to your changing business needs without having to purchase features or extensions. 

Cost efficiency: This is not an eye-opener. A cloud-HRIS will cost you less than a purchased or on-premise HR software. The only payment to be processed is the monthly or annual subscription fee which can be tailored to the business needs.

Auto system updates: You don’t have to worry about updating your system if you’re working on a cloud-based HRIS. That is one less stress. Cloud software updates itself automatically so that you can work on the latest, glitch-free version. Since cloud software vendors constantly innovate to offer the best experience to their clients, you can be assured of security and performance. 

Employee empowerment: Employees can self-serve themselves by accessing personalized information such as leave management, payroll, and reimbursements or even updating personal information without bothering the HR department. Employees feel independent and empowered when they are offered a transparent platform where they can easily access data most important to them. 

Centralized accessibility: One of the prominent features of using a cloud-based HR tool is its centralized management and accessibility. You can integrate data and access it on multiple devices from multiple locations at any time. Mobile accessibility has made HR operations a breeze since employees can now keep a track of their attendance, leaves, reimbursements, and more on the go. 

Compliance and consistency: Optimal employee management demands consistency. How does cloud HRIS help here? Cloud software maintains consistency while catering to your HR and employee needs across all outlets of your organization. It ensures there are no compliance or consistency issues. 

Before you implement a Cloud-based HRIS...

Now, that you know about the benefits of cloud HR software, the next thought popping into your head must be how to implement one? There are several cloud HR services available. Choose one that suits your needs and fits your budget. Let’s apprise you of the things you should keep in mind before you embrace cloud software. 

-Plan for the switch from your old software to a cloud-based. Be flexible about new developments. 

-Make sure your staff is well-trained to use the new software efficiently. 

-Prepare training sessions for employees. You can create demo videos or conduct live sessions. 

-Be ready for eventualities that may occur due to the implementation of the new software.

Also Read: The correlation between productivity and custom HRM software


The post establishes that a cloud-based Human Resource Management System is essential for any organization – big or small. Identify your needs before you start hunting out for a software solutions vendor. Find out what features you need to make your HR department more efficient thereby benefiting the entire organization. For a better assessment of your requirements, you can contact our team who will provide you with the best solution. 

Devi Singh

Written by Devi Singh

Content crafter at Daffodil. Eager to bring the latest ideas and developments in technology.